Attendance
Subject: Arbor – Reporting Absence
Dear Parent/Carer
As you may know, this year Whitecote Primary School has moved over to Arbor. This means that all information regarding your children can be accessed in one place. If your child is going to be absent from school for either illness or an appointment please can you log this on the Arbor App!
To log an appointment or illness, locate the 'Attendance' section of the app and click on the 'Record An Absence'. This will ensure that your child is given the correct mark and the school is aware of the reason they will not be present.
Please do not send us a message on the app with a reason for absence as it could be missed due to the amount we recieve in the school mailbox daily.
If you haven’t already, please get the free Arbor app, or register on the Arbor website, and use it to tell us whenever your child’s ill and unable to attend school.
Thank you,
Whitecote Primary School
Top 3 reasons to use Arbor;
1. It’s integrated with our systems so we know right away if your child is unaccounted for.
2. It’s quick and easy to register and use and automatically reminds you to keep us posted.
3. You’ll be helping the NHS and other public health organisations improve children’s health.
Additional ways to notify school of an absence:
Ring - 0113 2164800 option 1
or
Email - attendance@whitecote.co.uk
Attendance Codes
Below are the attendance codes you may see on your child's attendance certificate.
| Register Code | Description |
| / | Present AM |
| \ | Present PM |
| L | Late (before registers closed) marked as present |
| C | Authorised absence as pupil is absent due to other authorised circumstances |
| E | Authorised absence as pupil is excluded, with no alternative provision made |
| H | Authorised absence due to agreed family holiday |
| I | Illness (NOT appointments) |
| M | Authorised absence due to medical/dental appointments |
| R | Authorised absence due to religious observance |
| S | Authorised absence due to study leave |
| T | Authorised absence due to traveller absence |
| B | Approved education activity as pupil being educated off site (NOT dual registration) |
| J | Approved educational activity as pupil is attending an interview |
| P | Approved educational activity as pupil is attending an approved sporting activity |
| V | Approved education activity as pupil is away on an educational visit or trip |
| W | Approved educational activity as pupil is attending work experience |
| G | Unauthorised absence as pupil is on a familiy holiday, NOT agreed, or is taking days in excess of an agreed family holiday |
| N | Unauthorised absence as pupil missed sessions for a reason that has not yet been provided |
| O | Unauthorised absence as pupil missed sessions for an unauthorised absence not covered by any other code/description |
| U | Unauthorised absence as pupil arrived after registers closed |
| D | Dual registered (at another establishment - NOT counted in possible attendance |
| X | Not required to be in school |
| Y | Unable to attend due to exceptional circumstances - not counted in possible attendances |
| Z | Pupil not yet on roll - not counted in possible attendances |
| # | Planned whole or partial school closure - NOT counted in possible attendances |
100% Attendance Badges
Every term we will be awarding pupils with 100% attendance badges of recognition. The badges will be Bronze, Silver and Gold.
Bronze will be awarded for a full term of attendance.
Silver will be awarded for two full terms of attendance.
Gold will be awarded for a whole school year of attendance.
So even if your child misses out on one term they can still achieve an award next term!
Children with confirmed medical appointments can still achieve 100% attendance.